Senior Admin Assistant

il y a 1 semaine

Mons, Wallonie, Belgique Spektrum Temps plein
Spektrum have a wide range of exciting opportunities in several global locations.

We are always looking to add great new talent to our team and look forward to hearing from you.

Who we are supporting


The NATO Communication and Information Agency (NCIA) is responsible for providing secure and effective communications and information technology (IT) services to NATO's member countries and its partners.

The agency was established in 2012 and is headquartered in Brussels, Belgium.

The NCIA provides a wide range of services, including:

  • Cyber Security: The NCIA provides advanced cybersecurity solutions to protect NATO's communication networks and information systems against cyber threats.
  • Command and

Control Systems:
The NCIA develops and maintains the systems used by NATO's military commanders to plan and execute operations.

  • Satellite Communications: The NCIA provides satellite communications services to enable secure and reliable communications between NATO forces.
  • Electronic Warfare: The NCIA provides electronic warfare services to support NATO's mission to detect, deny, and defeat threats to its communication networks.


Overall, the NCIA plays a critical role in ensuring the security and effectiveness of NATO's communication and information technology capabilities.


The program

Assistance and Advisory Service (AAS)
The NATO Communications and Information Agency (NCI Agency) is NATO's principal C3 capability deliverer and CIS service provider.

It provides, maintains and defends the NATO enterprise-wide information technology infrastructure to enable Allies to consult together under Article IV, and, when required, stand together in the face of attack under Article V.


To provide these critical services, in the modern evolving dynamic environment the NCI Agency needs to build and maintain high performance-engaged workforce.

The NCI Agency workforce strategically consists of three major categorise's:
NATO International Civilians (NIC)'s, Military (Mil), and Interim Workforce Consultants (IWC)'s.

The IWCs are a critical part of the overall NCI Agency workforce and make up approximately 15 percent of the total workforce.


Role Duties and Responsibilities
Under the direction of the Executive Officer and Executive Assistant, they will perform duties such as the following:

  • Provide comprehensive administrative support to the CSO Management Team and all other team members;
  • Serve as the CIS Point of Contact (CISPOC) including the creation of new user accounts and equipment requests, and maintaining equipment holdings records;
  • Serve as the Training Coordinator responsible for management of training allocation, training requests and any other training related matters;
  • Manage and maintain the CSO Portal, a SharePoint based tool. Serve as Information Knowledge Management coordinator for CSO;
  • Assist with the organisation of events, including conferences, social events and event planning.
  • Provide administrative assistance to the Location Site Principal, to include taking minutes, organising meets and any other related support.
  • Perform Other Duties as Required.

Essential Skills and Experience
At least 3 years of recent experience in administrative work including:

  • Sound knowledge and experience in the use of Microsoft office automation packages (Word, Excel and PowerPoint), and in the muse of SharePoint with experience in maintaining and establishing web pages;
  • Excellent interpersonal skills and the ability to be responsive and sensitive to both external and internal customers and staff;
  • Ability to take initiative and a flexible approach allowing them to respond reliably and competently to changing requirements in a demanding environment;
  • High level of organisation, coordination and communication skills.

Language Proficiency

  • Excellent command of the English language, with a proven ability to communicate effectively both orally and in writing;

Working Location

  • Mons, Belgium

Working Policy

  • On-Site

Travel

  • Some travel to other NATO sites may be required

Contract Duration

  • Jul Dec 2024

Security Clearance

  • Valid National or NATO Secret personal security clearance
We never know what new opportunities might be just over the horizon.

If this opportunity isn't for you please feel free to send us your resume anyway and be the first to know if something suitable for your skills and experience comes up.

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