Personal Assistant
il y a 1 semaine
Description
- Acting as a personal assistant to a partner and/or a number of lawyers, including diary management, handling of correspondence both interally and externally, preparing presentations, answering phone calls and taking messages ;
- Organising, coordinating and arranging meetings for clients and lawyers by sending out meeting requests, liaising with parties involved and coping with ad hoc client and networking events such as breakfast/lunch meetings; conferences etc. ;
- Administration of all files (paper and electronic). Ensuring that all internal and external correspondence, original documents and notes are filed ;
- Billing: assist in production of invoices, this includes various tasks; collating information, checking drafts, liasing with partner, associates and billing team to ensure the invoices are despatched correctly and on time, using 3E and Intapp systems ;
- Other tasks: Providing ad hoc assistance to visiting partners/senior associates when required; updating client contacts, client lists and other mailing lists using internal global systems; occasional exterior missions (to agencies, clients,) ;
- The above list of key tasks is indicative and nonexhaustive, and an assistant may have more or less tasks to handle at any given time.
Profile
- Ideally 3 to 5 years of experience, preferably in a similar function ;
- IT literate: MS Office (especially Word and Excel) ;
- Languages: native level of Dutch and French with full English professional proficiency. Any other EU language is an asset ;
- Formal secretarial qualification (and experience) is an asset ;
- Team player, ability and drive to show initiative, and not merely take instructions ;
- Sense of discretion and priorities ;
- Selflearner, reliable, flexible, stressresilient ;
- Good organisational and communication skills, ability to deal with people at all levels.
Offer
- A permanent contract ;
- Extralegal benefits: meal vouchers, ecovouchers, group insurance / hospitality insurance, net representation costs, public transport,... ;
- Flexible work hours and 50% homeworking.
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