Administrative Assistant

Il y a 5 mois

Zaventem, Belgique NSF Temps plein

NSF International is a growing global public health and safety organization. Our mission is to protect and improve human and planet health by enabling safe food, clean water and life-enhancing health technologies and products for millions of people around the world. We do so by developing standards, testing, auditing, certifying, and providing advisory services to clients in the food, water, health sciences and consumer industries.

Our nearly 3,000 employees provide services in over 180 countries through many of our global offices, at our 35,000 client sites, from home offices and in state-of-the-art laboratories. We’re growing fast and expanding into new areas such as sustainability and digital. And that’s where you come in. Come join a team that makes a difference in the world.

More information about NSF International can be found at nsf.org.

In supporting and assuring the efficiency of our business, we are currently looking for an **Administrative Assistant (NL/FR/ENG**).

As an Administrative Assistant you will provide administrative and organizational support to the Managing Director and to the multiple divisions and functions related to the Zaventem office. You ensure administrative activities run efficiently and provide structure throughout the organization.

**PRINCIPAL ACCOUNTABILITIES**:
As Administrative Assistant you will report to the Managing Director and your responsibilities will include but are not limited to:
Provide administrative support to the MD

Prepare presentations, memos, notes, letters, etc.

Travel arrangements

Verification and registration of invoices, support budgeting and other financial needs where necessary

Support the organization of meeting and events

Provide administrative support to all divisions and functions hosted in the Brussels office:
Administer the subscription and membership in trade associations, magazines, etc.

Support HR services and employee related matters when necessary

General administrative support when required

Coordinate office activities and operations to secure efficiency and compliance:
Welcome visitors and provide assistance as needed

Open, sort and distribute mail and other correspondence to the right person

Manage suppliers and keep stock of office supplies and place orders when necessary

Manage facilities (maintenance, cleaning services, etc.)

Administrative support for the fleet

Organizational support in the on and off boarding of employees

**QUALIFICATIONS**:
Bachelor’s degree (business, administration or related field) or similar by experience

First proven experience in general administration

Highly developed organization skills encompassing a high degree of accuracy and good attention to detail

Ability to maintain confidentiality, integrity, diplomacy and tact at all time

Capability to work independent with proactive approach to work activities

Excellent team player with strong communication and relationship management skills

Open and adaptive to change

Good use of Microsoft tools

Fluent in English, Dutch and French (written and spoken)

**WHAT NSF OFFERS YOU**

If administration and organization are your passion, if you want to be part of an entrepreneurial, international and multicultural environment and if you are interested in public safety, this opportunity might be the one for you

We offer a fulltime position with a great variety of accountabilities and exposure to internal and external contacts. You may expect a flat hierarchy and cooperative management style and an open, appreciative and family oriented company culture.

**Job Types**: Full-time, Permanent contract

**Salary**: €39,000.00 - €45,000.00 per year

**Benefits**:

- Food allowance

Schedule:

- Monday to Friday

Supplemental pay types:

- 13th month salary

Ability to commute/relocate:

- 1930 Zaventem: Reliably commute or planning to relocate before starting work (required)

**Experience**:

- Administration: 2 years (preferred)

**Language**:

- French (required)
- Dutch (required)

Work Location: In person

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