Event Project Officer
il y a 3 heures
Description
ICF Next is one of the leading integrated communication agencies in Europe, specialising in large-scale events and campaigns across the European Union. We are seeking a proactive and detail-oriented **Event Project Officer** to join our dynamic team. Collaborating closely with Project Managers, Event Managers, and the Head of the Events Team, you will play a key role in ensuring the smooth execution of our projects, adhering to established administrative procedures.
**Your Responsibilities**
Your duties will include (but are not limited to):
- Creating and validating purchase orders while coordinating sub-agreements with vendors.
- Supporting and validating supplier invoices.
- Assisting with the preparation and validation of client reports and invoices.
- Tracking and ensuring the completeness, accuracy, and timely submission of freelancers’ timesheets.
- Monitoring project financial profitability in collaboration with project managers and accounting teams.
- Preparing necessary documents to ensure smooth and timely project closures.
- Maintaining and updating project tracking tools.
- Administering the sales/projects pipeline, ensuring data is complete, accurate, and up to date.
- Contributing to ad hoc project improvements and analytical reviews.
- Preparing presentations for internal and client meetings in PowerPoint or other formats.
- Managing secretarial tasks for event projects, including:
- Organizing folders and filing.
- Compiling agendas and planning meetings.
- Coordinating with providers for offers.
- Providing onsite support during events.
You will report directly to the Head of the Events Team.
**Your Profile**
- Proficiency in Microsoft Office Suite and familiarity with ERP systems (e.g., Deltek, SAP).
- Strong command of both English and French.
- Experience with online event platforms such as Zoom, Webex, and Teams.
- A proactive, stress-resilient attitude with strong organizational skills and attention to detail.
- Excellent communication skills and the ability to meet tight deadlines with efficient follow-up.
- A collaborative mindset, comfortable working across teams such as finance, procurement, contracts, operations, sales, and production.
- A quick learner eager to acquire new skills and take on diverse tasks.
**Preferred Qualifications**
- Familiarity with the European Institutions sector or the communication industry.
- 2-3 years of experience in secretarial, organizational, or client service roles.
- Fluent in English, other languages are an advantage
**Why Join Us?**
This role offers the opportunity to work in a vibrant, fast-paced environment where your contributions directly impact our projects’ success. If you are organized, adaptable, and enthusiastic about events and project management, we would love to hear from you
indeed
LI-CC1
**Working at ICF**
ICF is a global advisory and technology services provider, but we’re not your typical consultants. We combine unmatched expertise with cutting-edge technology to help clients solve their most complex challenges, navigate change, and shape the future.
Brussels, Belgium (BE75)
-
Events Officer
il y a 3 jours
Brussels, Belgique European Health Management Association Temps pleinEvents Officer - Job description **Title: Events Officer** **Purpose**:To ensure EHMA has a comprehensive events management service, supporting the organisation and delivery of the Annual Conference and other events and activities related to European-funded projects, executive workshops and training, and health policy. **Support**:This post reports to the...
-
Events Officer
il y a 7 jours
Brussels, Belgique European Patients' Forum Temps plein**Job Category**: **Other** **Job Experience**: **3 to 5 years** **Job Location**: **Brussels** **Expiration Date**: **14 Jan 2025** The European Patients' Forum is recruiting a Events Officer Full-time (100%) position, CDI The Events Officer plans, organises and coordinates events and meetings in cooperation with the EPF team. The portfolio of events...
-
Events Officer
Il y a 3 mois
Brussels, Belgique European Emergency Number Association Temps plein**Job Category**: **Other** **Job Experience**: **1 to 3 years** **Job Location**: **Brussels** **Expiration Date**: **28 Oct 2024** **RESPONSIBILITIES** **Event Management** - Support the planning and execution of EENA’s key events, including the annual EENA event (1,000 participants from across Europe and beyond, 4 conference tracks, 35 stands,...
-
Events Project Manager
Il y a 7 mois
Brussels, Belgique ICF Temps pleinKey Responsibilities: - Coordinate all aspects of event planning, including venue selection, vendor management, budgeting, and timeline development. - Develop event concepts and themes in collaboration with clients and internal teams. - Create detailed event plans, including floor plans, run-of-show schedules, and production timelines. - Manage event...
-
Events Officer
il y a 3 heures
Brussels, Belgique European Microfinance Network (EMN) Temps plein**ABOUT THE EUROPEAN MICROFINANCE NETWORK (EMN)** EMN is a member-based not-for-profit organisation based in Brussels, which promotes microfinance as a tool to fight social and financial exclusion in Europe through self-employment and the creation of microenterprises. It is the network’s mission to facilitate capacity building and to advocate on behalf of...
-
Events Officers
il y a 17 heures
Brussels, Belgique European Health Management Association - EHMA Temps pleinAn exciting opportunity has arisen to be the **Events Officer** for the European Health Management Association (EHMA). This is a great chance for people in the early stages of their event management career development to ensure EHMA has a comprehensive events management service, supporting the organisation and delivery of the Annual Conference and other...
-
Senior Events Officer
Il y a 7 mois
Brussels, Belgique European Heat Pump Association Temps pleinThe European Heat Pump Association (EHPA) is seeking a Senior Events Officer to join the Events & Membership team. As a Senior Events Officer, you will bring your advanced conceptual and strategic event management skills, technical expertise in audio-visual technologies, and event communication capabilities to oversee and elevate our events in the renewable...
-
Junior Events Officer
il y a 6 jours
Brussels, Belgique Euroheat & Power Temps plein**About Euroheat & Power**: Euroheat & Power (EHP) is the international network for district energy, promoting sustainable heating and cooling in Europe and beyond. We are a non-for-profit association headquartered in Brussels, Belgium, which unites the district energy sector. Our members come from over thirty countries around the globe and include national...
-
Membership & Events Officer
Il y a 7 mois
Brussels, Belgique European Heat Pump Association Temps pleinThe European Heat Pump Association (EHPA) is looking for a Membership & Events Officer to join the Events & Membership team. As a Membership & Events Officer, you will be managing the day-to-day operations of events and member relations in the renewable energy/heating and cooling sector. **The Role**: Are you passionate about renewable energy and the...
-
Project and Events Coordinator
il y a 7 jours
Brussels, Belgique CISL Brussels Temps pleinProject and Events Coordinator Permanent contract Salary €29,484 - €36,868 The University of Cambridge Institute for Sustainability Leadership (CISL) is a globally influential institute within the University of Cambridge working on a mission to develop leadership and solutions towards a sustainable economy. **About the role** Do you want to work...
-
Events and Networks Officer
Il y a 4 mois
Brussels, Belgique The Institute for European Environmental Policy (IEEP) Temps plein**As part of our continuous growth, we are seeking to employ an enthusiastic and motivated Events & Networks Officer to support the ongoing and future external and internal outreach activities of the organisation.**: **Some of the tasks you will be doing**: - Proactively engage in event management across IEEP based on specific projects or horizontal...
-
Membership & Events Officer
il y a 1 mois
Brussels, Belgique FIA Region I Temps plein**Job Category**: **Other** **Job Experience**: **1 to 3 years** **Job Location**: **Brussels** **Expiration Date**: **13 Jan 2025** **ABOUT THE FIA REGION I**: **Location**:Brussels with flexible remote work options (up to 8 days/month, including from other European locations) **Job duration**:1-year contract, full-time **Starting date**:Ideally...
-
Events Project Manager
Il y a 7 mois
Brussels, Belgique Pomilio Blumm Temps pleinPomilio Blumm, a leading pan-European agency in public communication on an international scale, is looking for a profile to join its team in Brussels as: Events Project Manager Responsibilities of the Events Project Manager: Lead client projects of varying degrees of complexity and volume; Map and implement a calendar of virtual, hybrid and in-person...
-
Event Project Manager
il y a 1 mois
Brussels, Belgique ICF Temps pleinDescription **Are you passionate about event delivery in excellence?** **Are you interested in leading ambitious EU projects on cutting-edge topics?** **Are you eager to join a resourceful Events Team driving change for its clients?** **Job description**: **Responsibilities**: - Planning and delivery of small and medium-size event projects for the EU...
-
Event Project Manager
il y a 3 jours
Brussels, Belgique ICF Temps plein**Responsibilities**: - Planning - Coordination and management of small and medium-size event projects from A to Z - Ideas and suggestions for enhanced, connected experiences to audience and stakeholders - Daily contact with clients (mainly the EU Institutions) - Strong and efficient project management skills - Budget management, monitoring and...
-
Event Project Manager
il y a 6 jours
Brussels, Belgique ICF Temps pleinICF Next is one of the leading integrated communication agencies in Europe, specialising in large-scale events and campaigns across the European Union. **Responsibilities**: - Planning- Coordination and management of small and medium-size event projects from A to Z- Ideas and suggestions for enhanced, connected experiences to audience and stakeholders-...
-
Event Project Manager
Il y a 3 mois
Brussels, Belgique ICF Temps pleinDescription **Responsibilities**: - Planning - Coordination and management of small and medium-size event projects from A to Z - Ideas and suggestions for enhanced, connected experiences to audience and stakeholders - Daily contact with clients (mainly the EU Institutions) - Strong and efficient project management skills - Budget management, monitoring and...
-
Events & Project Assistant
Il y a 7 mois
Brussels, Belgique ICF Temps pleinICF is a leading provider of consulting services and technology solutions to governments and commercial clients in the United Kingdom, Europe and globally. We are expanding our services, and to promote this growth, we are looking for a Junior/ Senior Events and Project Assistant/Coordinator to join our team working on the implementation of large European...
-
Events Officer
Il y a 7 mois
Brussels, Belgique European Health Management Association Temps pleinThe European Health Management Association is looking for an Events Officer! Are you an experienced Events Officer with solid skills in event management, fluency in English, an amazing eye for detail, and outstanding customer service manner? EHMA is looking for you! This is a great opportunity for you to consolidate your expertise and bring your practice...
-
Event Marketing Project Manager
il y a 2 jours
Brussels, Belgique 3E Temps plein3E is a leading **technology and SaaS company** providing digital solutions and expert services that maximise the performance of renewable energy assets. As a trusted data services partner, we deliver future-proof and easy-to-deploy solutions over a project’s entire lifetime, supporting developers, asset managers, operators, investors, EPC contractors and...