Event & Project Manager

il y a 1 mois


Brussels, Belgique GIZ GmbH Temps plein

**GIZ** **GmbH** is a German development agency headquartered in Eschborn and Bonn that provides services in the field of international development cooperation and international education work. GIZ's main commissioning party is Germany's Federal Ministry for Economic Cooperation and Development. Other commissioners include European Union institutions, the United Nations, the private sector, and other international governments.

**Working at GIZ International Services Logistic Hub**

**Responsibilities**:

- Planning of preparation tasks and logístical services for events
- Logistical services for small and medium-size event projects from A to Z
- Procurement procedures and negotiations with suppliers (hotels, catering, etc.)
- Daily contact with clients (mainly within the EU Institutions and Germany's Federal Ministries)
- Registration services and knowledge/management of online registration tools and platforms
- Management of travel and accommodation services
- Technical tests, rehearsals and event management during online or hybrid events
- Event management and delivery of services during physical events
- Support in the quality assurance of all services (including kick-offs, briefings, jour fixes)
- Coordination with service providers and suppliers
- Budget monitoring of the events
- Preparation and shipment of the conference material (badges, folders, DHL )
- Day-to-day supervision of project tasks
- Sustainable, innovative and inclusive event services
- Support to the acquisition of projects with event management components (finding expert/writing proposal/budget calculations)
- Project Management of project with event management components
- Reporting

**Requirements**:

- Work experience and very good skills in event and conference organization and management, preferably for the EU Institutions and Public Bodies.
- Experience in project management, including operations planning, budget planning and monitoring.
- Excellent organisational and planning skills
- Negotiation, moderation and communication skills
- Proven knowledge and experience in management and delivery of events onsite and online
- Proven organisation and delivery of online and physical event projects (conferences, meetings, webinars, seminars, roadshows) with networking and conference activities
- Good knowledge of online conferencing and engagement tools and platforms
- Strong communication skills and team work spirit
- Attention to detail and quality in services
- Organized
- Familiar with GDPR
- Excellent knowledge of English. Working proficiency in German will be considered as a strong asset. Any other language will be considered as an asset.
- Focus on qualitative, creative and sustainable event services
- Available for frequent worldwide travels
- The knowledge of the International political landscape as well as the protocol is an asset

**Notes**:

- Already having work permit for Belgium is mandatory requirement

**Do not forget to mention that you found this job ad on the EURACTIV Jobsite


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