Travel Assistant

il y a 1 semaine


Brussels, Belgique Embassy Brussels Temps plein

Hiring Path:

- Open to the public

Who May Apply/Clarification From the Agency:
For USEFM - FP is 07. Actual FP salary determined by Washington D.C.
All Interested Applicants / All Sources
Post policy update: Inbound USEFM applicants DO NOT have to wait until they are within 90 days of arriving at post to apply.

Security Clearance Required:
Public Trust - Background Investigation

Appointment Type

Permanent

Appointment Type Details:
Marketing Statement:
We encourage you to read and understand the Eight (8) Qualities of Overseas Employees before you apply.

Summary:
The work schedule for this position is Full Time (38 hours per week)

Supervisory Position:
No

Relocation Expenses Reimbursed:
No

Travel Required:
Not Required

**Duties**:
Incumbent is responsible as directed by TVC Supervisor to manage individual and group hotel bookings, VIP visits, and events. Provides travel policy guidance and advice to Tri-Mission employees and coordinates visit assistance with a wide range of foreign affairs agencies based in Washington, DC. Incumbent is often called upon to facilitate a better understanding of the U.S. Government’s specific requirements for hospitality services on the local economy.

Makes hotel selection recommendations based on requirements of the visitor(s) in contracted and non-contracted hotels in Belgium. He/She makes, cancels and reconfirms approximately 8,000 annual reservations for an average € 1,500,000 per year. Incumbent works on behalf of and in conjunction with individual visitors from all the foreign affairs agencies as well as visitors from other high profile U.S. organizations, U.S. based advance teams, Tri-mission and/or U.S. based control officers as appropriate. Upon request from other agencies and sections within or outside of State Department based in Washington, DC, makes hotel reservations for all official visits related to U.S. Tri-Mission Brussels and may be in direct contact with these other agencies. He/she manages the “Brussels Hotel Reservation” inbox: in this inbox, all requested bookings are received. The incumbent ensures all requests are answered in a timely manner.

Provide administrative and office management support prior to, during, and following all VIP visits. This encompasses coordination between all sections involved, answering numerous questions, preparing telegrams, composing VIP briefing books; preparing administrative scenarios, schedules, lists, welcome kits, etc. Maintain primary documentation regarding high level visits.

**Qualifications and Evaluations**:

- Requirements:
EXPERIENCE: Four years of experience in the travel field and hotel or tourism.

JOB KNOWLEDGE: Ability to quickly become knowledgeable of 14 FAM, U.S. Federal Travel Regulations, Fly America Rules and 14 FAH. Belgian and foreign government regulations and policies relating to visas and travel. Complete understanding of Tri-Mission agencies and their specific travel-related regulations and entitlements.
- Education Requirements:
Completion of High School or equivalent.
- Evaluations:
LANGUAGE: Fluency in English Fluency in French or Dutch. This may be tested.

**EQUAL EMPLOYMENT OPPORTUNITY (EEO)**: The U.S. Mission provides equal opportunity and fair and equitable treatment in employment to all people without regard to race, color, religion, sex, national origin, age, disability, political affiliation, marital status, or sexual orientation.
- Qualifications:
All applicants under consideration will be required to pass medical and security certifications.

**Benefits and Other Info**:

- Benefits:

- Agency Benefits:
Locally Employed Staff, including Members of Household (MOHs), and Third-Country Nationals (TCNs), working at the U.S. Mission in Brussels may receive a compensation package that may include health, separation, and other benefits.

For EFMs, benefits should be discussed with the Human Resources Office.

The pay plan is assigned at the time of the conditional offer letter by the HR Office.
- Other Information:
For the current COVID-19 Requirements please visit the following link.

HIRING PREFERENCE ORDER:

- AEFM / USEFM who is a preference-eligible U.S. Veteran*
- AEFM / USEFM
- FS on LWOP and CS with reemployment rights**
- IMPORTANT: Applicants who claim status as a preference-eligible U.S. Veteran must submit a copy of their most recent DD-214 (“Certificate of Release or Discharge from Active Duty”), equivalent documentation, or certification. A “certification” is any written document from the armed forces that certifies the service member is expected to be discharged or released from active duty service in the armed forces under honorable conditions within 120 days after the certification is submitted by the applicant. The certification letter should be on letterhead of the appropriate military branch of the service and contain (1) the military service dates including the expected discharge or release date; and (2) the character of service. A


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