Office Administrator
il y a 7 jours
RAND is an independent not-for-profit research institute, whose mission is to help improve public policy
- and decision-making through objective research and analysis. Part of the RAND Corporation, RAND Europe has over 30 years of experience in conducting client-funded policy research for governments, international organisations, research councils, charitable foundations, and other organisations. Our mission is to help improve public policy and decision making through evidence-based research and analysis. RAND Europe has offices in Cambridge, Brussels, and the Netherlands, and employs approximately 170 staff.
We are now looking to recruit an exceptional Office Administrator on a part time basis for our Brussels office. The Office Administrator is responsible for day-to-day support of RAND Europe’s Brussels office and provides administrative support across all areas of company operations. They report to RAND Europe’s UK-based Office Manager but liaise closely with other colleagues across our support functions, including the HR Manager.
**Key Responsibilities**:
Office administration
- Oversees day-to-day office operations
- Maintains relationships with providers of external office services including post and couriers, travel agents and catering suppliers
- Manages procurement of stationery and office supplies
- Oversees processes relating to office visitors
- Acts as principal First Aider, Mental Health First Aider and Fire Warden for the Brussels office
- Supports organisation of staff meetings, internal seminars, and external events
Facilities administration
- Maintains condition of Brussels office, including oversight of repairs to the office fabric and equipment
- Maintains relationships with providers of external services, including office cleaners and maintenance contractors for Brussels offices
- Oversees physical security of premises
- Liaises with RAND Europe Office Manager and external advisors to help ensure compliance with relevant health and safety legislation in Belgium
- Member of RAND Europe H&S Committee and provides input to reviews and updates of health and safety policies
People administration
- Supports recruitment drives by providing local logístical support to the RAND Europe Recruitment Partner when required
- Works with HR colleagues to ensure that the employment relationship for Brussels based staff has local support from induction to exit
- Liaises with RAND Europe HR Manager, external advisors and official bodies to help ensure compliance with Belgium employment legislation
General
- Ensures role related information is up to date on the company intranet
- Supports compliance with our ISO 9001 Quality Management and ISO 27001 Information Security Management accreditations
- Complies with all company policies and RAND Europe Management Systems
- Provides ah-hoc support to colleagues in our small Rotterdam office
- Supports on other reasonable management requests as required
**Requirements**:
- Strong administrative skills
- Knowledge of office and facilities administration
- Some experience of Health and Safety in the workplace
- Fluent in English and Dutch (with the addition of French an advantage)
- Good communication skills, both written and verbal
- Ability to interact with and support colleagues across other countries
- Basic MS Excel and Word
**Salary**
Starting from €16,000 per annum (€32,000 FTE) - inclusive of 13th month and holiday pay
**Benefits**
- Pension - 7% employer contribution on top of statutory contributions;
- 20 days Annual Leave and 12 days Recuperation leave
- Insurance cover for Hospitalisation costs;
- Full pay sickness for absence up to 1 month;
- Income protection of 75% salary after 6 months of absence;
- Meal vouchers;
- Eco vouchers;
- Travel to work allowance;
- Daily allowance for working away;
- Group Life Assurance;
- Flexible working hours;
- Learning and development opportunities;
- Employee wellbeing training;
- Service awards.
If you feel that you have the qualities to be a part of our team please you will need to submit a CV and covering letter in English. Applications which do not comply with these requirements will not be considered.
**The closing date for this position is 3rd March 2024
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