Personal Assistant Head of Sales Business
il y a 3 semaines
Based in Brussels, Belgium, and staffed by 2.700 people and more than 60 nationalities, Toyota Motor Europe (TME) handles the wholesale marketing of Toyota and Lexus vehicles, parts & accessories, and manages Toyota’s European R&D, manufacturing and engineering operations.
For Toyota, Quality is a way of life. Nothing is so good that it cannot be made better, that is why we strive for continuous improvement in everything we do. This basic principle for us is called: “KAIZEN” and is what guides us in our pursuit of best Quality and the delivery of unparalleled customer’s satisfaction.
Toyota Motor Europe, part of the transformation of the automotive, is stimulating its whole organisation in the 5Cs (courage, creativity, coaching, curiosity, collaboration) to adjust, adapt rapidly to final customer needs, but also promote diversity, equity and inclusion to get best team players to perform together.
**Responsibilities**:
- Ensure that Head of Sales Business Transformation is supported and facilitated, so things are arranged correctly, in a timely manner and ensuring time efficiency for her.
- Manage inbox, calendar and schedule meetings and appointments
- Travel arrangement & expanse management
- Produce reports, presentations, and briefs
- Organize internal and external meetings (hotel, catering, venue, registration process)
- Follow up on HR processes such as holiday requests, yearly and mid-term performance reviews, onboarding of newcomers.
- You act as the first point of contact of the department & handle ad-hoc requests from the team members.
- Monitor administrative procedures and offer support.
- Back up for Personal Assistant of other Directors with the Business Unit.
**Profiel**:
- Experienced Personal Assistant.
- Excellent knowledge of the English language (TME business language) & can communicate in local language.
- Highly able to work & perform under pressure.
- Flexible in handling last minute requests and changes.
- Excellent internal customer attitude & people skills.
- Must be a great multitasker.
- Works well in a team as well as independently.
- Discrete, able to handle confidential material and information.
- Reliable and loyal.
- Pro active
- You have excellent contact skills, mail and correspondence can be entrusted
- You are customer-and result-oriented
- You have a sound knowledge of the Microsoft Package - Outlook, Teams, Word, Excel PowerPoint.
You have a Toyota DNA, this means you:
Courage: you are ready to let go of the easy path to reach challenging targets
Collaboration: you are a team player, respectful and inclusive in your style and you take a customer-oriented approach
Creativity: your passion drives you to explore innovative ideas and challenge the impossible
Curiosity: you combine imagination and fact-based observation
Coaching: you share knowledge and feedback with your colleagues and celebrate each other’s success
**Aanbod**: We offer?a dynamic multicultural work environment and the opportunity to be part of a highly motivated team where collaboration, creativity, courage, and curiosity play an important role. You will be working on exciting projects and benefit from a thorough on the job development, coaching and training.
Your commitment will be rewarded with a comprehensive renumeration package, including interesting extra-legal benefits. Hence, we offer you the flexibility to keep a healthy work-life balance through flexible hours and a combination of on
- and offsite working.
At Toyota Motor Europe, we are committed to providing equal employment opportunity to all. All of our recruitment decisions are based on the individual and their qualifications along with the job requirements. The selection process is without regard to nationality, sexual orientation, gender identity or expression, birthdate, religion, ethnicity, disability or other personal characteristics. We do not tolerate harassment or discrimination as our individual experiences and overall diversity is our key strength. Together we have the power to make a positive change and go beyond the ordinary.
If you need any specific consideration for the interview process due to disability or any other reason, please let the recruiter know.
Contract:
Interim contract (weekly renewed)
Start date: ASAP
Expected end date: to become permanent after min 6 months of interim contract
Full time
Location: Hybrid +-50% in the office (Toyota Head Office in Evere) and +-50% home office
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