Executive Assistant
Il y a 3 mois
**UITP (International Association of Public Transport) is a passionate champion of sustainable urban mobility and is the only worldwide network to bring together all public transport stakeholders and all sustainable transport modes. **Membership and Global Operation (MGO) team is responsible for membership and regional **development within UITP. The Membership team is based in the headquarters in Brussels and the Global team is based in 13 regional offices** around the world.
The primary role is to provide administrative and office support to the Senior. Director, Membership and Global Operations in all functions related to efficient operations of the department.
MAIN DUTIES
1) Key contact for Senior Director (MGO) for all administrative and logistics tasks and responsible for:
- Manage agenda for all activities related to MGO department (events, trainings, meetings etc.)
- Update the Department Intranet page and MGO Teams channel
- Update Global timesheet according to internal rules
- Provide update of MGO Organisational Chart to with the persons in charge in People Management department
2) Coordinate the preparation of the regional offices’ project submissions (MyIdea), projects and operational budgets related to them, together with the project managers and in close collaboration with the Senior Director (MGO). This involves, for instance, setting regular catch-up meetings to ensure communication, updates on the progress of projects and initiatives with key regional offices. Support regional offices as Project Management Reference for the Department.
- Ensure successful coordination with UITP’s internal Projects Board for the presentation of the projects by the PMs and for the implication of MGO in other projects -- Project Management support for some selected projects led by MGO
3) Act as the main point of contact for any administrative and logistic issue related to the MGO Department.
4) Support the regional offices as needed including preparation for some regional Newsletters, logistics and event management (webpage, registrations, invoicing, support for sponsorship, invitation letter, support in speakers management, preparation of supporting documents (Run of Show, etc. this implies to collect documents and regular updates in coordination with the Communication department to promote the event, post-event communication, project/budget closure)
5) Support UITP’s Communications & Marketing (MarCom)activities as it relates to global operations, for example:
- Support launch of any new regional digital channels approved by MarCom
- Support MGO by providing content for regional webpages and Mailchimp campaigns, and creating Efficy registration pages for some regional events/trainings
- MGO Contact point for MarCom to ensure smooth coordination between departments:
Actively participate in weekly Editorial Team meetings to ensure planning and timely dissemination of MGO activities on UITP’s MarCom Channels, including website and social media
Attend monthly Internal Communication Meeting to ensure MGO’s visibility in the association and to keep MGO updated on activities within the organisation
Schedule regular meetings between the Senior Directors for MGO and Communication and Marketing Department to align on future MarCom actions
6) Department finance and administration
- Update dashboards with expenses, file purchase orders and invoices
- Organise department meetings (calendar and agenda) and regular meetings with other departments
- Prepare and disseminate minutes
- Manage actively the calendars (MGO holidays calendar, K&I calendar, Senior Director’s calendar)
- Follow and approve invoice workflow
7) Organisation MGO’s participation in the annual staff retreat (hotel and flight bookings, budget tracking and then reporting to SGO, PO, visa letters)
8) Follow-up and support the update of UITP database and online platforms (Efficy, MyLibrary,) with reference to the Dept activities.
- Support new colleagues on digital tools including Efficy, PMP and other when relevant
9) Induction meetings with newcomers to present MGO department
At least 2- 3 years experience in a similar position, preferably in an international context
Excellent level of English both written and spoken
- other languages are an asset
IT literate
Excellent communication and organisational skills - ability to prioritise and work to deadlines
Integrity, discretion and reliability
Dedicated and happy to support a dynamic team
-
Executive Assistant
Il y a 5 mois
Bruxelles Etterbeek, Belgique Robert Half Belgium Temps plein**Robert Half **is currently looking for an** Executive Assistant (M/F/x) **for a company located in** Brussels.** **Robert Half **is currently looking for an** Executive Assistant (M/F/x) **for a company located in** Brussels.** Our client is a modern company active in the** Real Estate sector.** **The responsibilities** for this function as **Executive...
-
Executive Assistant
Il y a 5 mois
Bruxelles Ixelles, Belgique Robert Half Belgium Temps pleinRobert Half is momenteel op zoek naar een **Executive Assistant** (M/V/X) voor een bedrijf gespecialiseerd in **de juridische sector**. Robert Half is momenteel op zoek naar een **Executive Assistant** (M/V/X) voor een bedrijf gespecialiseerd in **de juridische sector**. Dit bedrijf is gevestigd in het centrum van **Brussel**. Uw **verantwoordelijkheden**...
-
Executive Assistant
il y a 2 jours
Bruxelles, Belgique Sales Talents Temps pleinJouw kans om impact te maken als Executive Assistant bij een topbedrijf in de bouwsector! Voor onze klant, een Europese leider op het gebied van bouw, energiesystemen, infrastructuur en concessies, zijn we op zoek naar een gedreven Executive Assistant. Met 14 filialen en meer dan 2.000 medewerkers in de Benelux bieden ze je een unieke werkplek in een...
-
Executive Assistant
Il y a 5 mois
Bruxelles Saint-Gilles, Belgique Eiffage Bouw Temps pleinLe groupe EIFFAGE est l’un des leaders européens de la Construction, des systèmes énergétiques, des infrastructures et des concessions. A travers ses 14 filiales et ses 2.000 collaborateurs, Eiffage Benelux est actif dans le bâtiment, le génie civil, la promotion immobilière, les travaux hydrauliques et environnementaux, la menuiserie et les travaux...
-
Executive Assistant
Il y a 5 mois
Bruxelles Etterbeek, Belgique Robert Half Belgium Temps pleinRobert Half is currently looking for a talented Executive Assistant (M/F/X) to join a dynamic team and play a crucial role in supporting the Director. Robert Half is currently looking for a talented Executive Assistant (M/F/X) to join a dynamic team and play a crucial role in supporting the Director. This position offers an exciting opportunity to work in...
-
Executive Assistant
Il y a 5 mois
Bruxelles Saint-Gilles, Belgique Eiffage Bouw Temps pleinDe groep EIFFAGE is één van de Europese leiders in Bouw, energiesystemen, infrastructuur en concessies. Eiffage Benelux is, via haar 14 filialen en 2.000 medewerkers, actief in gebouwen, burgerlijke bouwkunde, vastgoedpromotie, waterbouwkundige - en milieuwerken, schrijnwerk en industriële werken. Om de toenemende werklast op het hoofdkantoor het hoofd...
-
Executive Assistant
Il y a 5 mois
Bruxelles Etterbeek, Belgique Axis Temps pleinOnze klant, actief in de energiesector, is actief op zoek naar een ervaren Executive Assistant voor zijn gloednieuwe afdeling. Als doelgericht bedrijf stimuleert onze klant wendbaarheid en openheid van geest. Ben je nieuwsgierig en scherpzinnig? Benader je projecten op een innovatieve manier? Dan ben jij misschien wel de perfecte Executive...
-
Executive Assistant
Il y a 5 mois
Bruxelles Ixelles, Belgique Eunomia - Environmental Consulting Temps plein**Executive Assistant (Experienced) - Part-time (flexible)** **Location**: Hybrid or on-site - **Brussels** **EURO 35,000 to 45,000 Full Time Equivalent (flexible)** **About Us**: Eunomia is a leading environmental consultancy working primarily in the fields of waste management, resource efficiency, low carbon energy, marine planning, and climate change...
-
Assistant Administratif Et Commercial
Il y a 3 mois
Bruxelles Ixelles, Belgique Icare Executive Search Temps pleinPour son client situé à Bruxelles, avenue Louise, ICARE Executive Search est à la recherche d'un assistant administratif et commercial en CDI. Vous souhaitez intégrer une équipe dynamique au sein d'une agence à taille humaine ? Vous avez un intérêt marqué pour le secteur industriel et/ou du bâtiment ? Rejoignez-nous ! **Votre Rôle**: En tant...
-
Executive Assistant for Investment Management Firm!
Il y a 5 mois
Bruxelles Ixelles, Belgique Care4You Temps pleinOur client is a human-sized firm (+/- 20 staff) in the asset management sector. They are located in the Louise area in Brussels. They are today looking to recruit a diligent individual to provide high level support to a team of Senior Executives. - Providing full administrative and logístical support to a group of busy Executives - Managing complex and...
-
Office Manager
Il y a 5 mois
Bruxelles Ixelles, Belgique UPWIDER Temps plein**Office Manager and Executive Assistant** - Full-time_ Nice to meet you! Just few of words about us! **What do we do?** - **UpWider is a scale-up in Management Consulting**, in full growth, based in Brussels. - Our aim? Helping our clients (**large international** companies) in **the execution of their strategic development.**: - How? By providing them...
-
Assistante Planning
Il y a 3 mois
Bruxelles Ixelles, Belgique Icare Executive Search Temps pleinPour son client situé à Bruxelles, ICARE Executive Search est à la recherche d'un assistante/chargé de planning en CDI. Vous souhaitez intégrer une équipe dynamique au sein d'une agence à taille humaine ? Vous avez un intérêt marqué pour le secteur industriel et/ou du bâtiment ? Rejoignez-nous ! **Votre Rôle**: En tant qu'Assistant(e)...
-
Junior Management Assistant, Junior Legal Assistant
il y a 2 jours
Bruxelles, Belgique EXCEL CAREERS Temps pleinLooking for a new exciting challenge as a Management Assistant in a legal environment? We have a job for you! Excel Careers and Excel Interim is a Recruitment Consultancy specialized in administrative support profiles such as receptionists, management assistants, executive / personal assistants, HR assistants, sales and marketing assistants, office managers,...
-
Executive Assistant
Il y a 5 mois
Bruxelles Etterbeek, Belgique Axis Temps pleinNotre client, actif dans le secteur de l'énergie, recherche activement un(e) assistant(e) de direction expérimenté(e) pour son tout nouveau département. En tant qu'entreprise orientée vers un but précis, notre client favorise l'agilité et l'ouverture d'esprit. Vous êtes curieux et astucieux ? Vous abordez vos projets de manière innovante ? Vous...
-
Executive (Strategic) Assistant to The Chairperson
Il y a 5 mois
Bruxelles Ixelles, Belgique Eunomia - Environmental Consulting Temps plein**Executive (Strategic) Assistant to the Chairperson** **Location**:Central Brussels office based but hybrid, some home working is welcomed.** **EURO 30,000 to 40,000 Full Time** **About Us**: Eunomia is a leading environmental consultancy working primarily in the fields of waste management, resource efficiency, low carbon energy, marine planning, and...
-
Management Assistant
Il y a 6 mois
Sint-Jans-Molenbeek, Belgique Unique Temps plein**Description**: **Pharmaceutical company is looking for a Management Assistant.** **As part of your job, you will be required to carry out the following tasks independently** - The management of the general secretariat; - Support for the takeover of new acquisitions; - Drafting of minutes of meetings (General Assembly - Management Committee - etc); -...
-
Junior Legal Management Assistant
il y a 2 jours
1060 Saint-Gilles, Belgique EXCEL CAREERS Temps pleinLooking for a new exciting challenge as a Management Assistant in a legal environment? We have a job for you! Excel Careers and Excel Interim is a Recruitment Consultancy specialized in administrative support profiles such as receptionists, management assistants, executive / personal assistants, HR assistants, sales and marketing assistants, office managers,...
-
English Assistant to the Executive Director/Administrative Coordinator
il y a 3 semaines
Saint-Gilles, Belgique Unique Brussels Temps pleinInternational company. Description de la fonction JOB OBJECTIVETo provide assistance to the Executive Director in the execution of her function through preparation of meetings, maintaining calendar, preparing correspondence and all related administrative back-up. Provide support to the Executive Director to ensure smooth and effective liaison with all ...
-
Management Assistant
Il y a 5 mois
Bruxelles Ixelles, Belgique Axis Temps pleinOnze klant, een private equity investeringsmaatschappij, is op zoek naar een Management Assistant om de CEO in Brussel bij te staan en te ondersteunen. Onze klant heeft zijn hoofdkantoor in Brussel en kantoren in Parijs, München, Milaan, Madrid, Amsterdam en Luxemburg. **Description** - Correspondentie, mededelingen, presentaties en andere documenten...
-
Management Assistant
Il y a 5 mois
Bruxelles Etterbeek, Belgique Axis Temps pleinOur client, active in the energy sector, is actively looking for a management assistant for the Accounting, Corporate Finance & Tax departments. Do you enjoy administrative tasks and have an affinity for numbers? **Description** As assistant to the heads of the Accounting, Corporate Finance & Tax departments, you will manage the following tasks: -...
