Administrative Assistant
il y a 2 jours
**Description**:
**MISSIONS**
The incumbent will be responsible for the administrative management of the Office, assisting the Director and her deputy, participating in the activities of the Office and in communication activities.
His/her tasks are the following:
Organise and ensure the smooth operational running of the Representation
- Ensures the daily relationship and follow-up with the external service providers of office;
- Monitoring of the budget and purchases in liaison with the head office accounting departments ;
- Reception of visitors and telephone reception, mail processing;
- Organises the filing and archiving of the various administrative documents and once a year organises their destruction.
Assists the team in its activities
- Organisation of staff travel and management of expenses;
- Follow-up of the agenda of the Director, the team and the relationship with the Parisian secretariat;
- Helping with the preparation of files and possibly meetings;
- Assisting with correspondence, producing mailings.
Participates in the implementation of communication actions
- Produces bi-monthly press reviews on European themes related to postal issues ;
- Participates in the production and distribution of the Representation's newsletter ;
- Ensures the presence of the Office on social media;
- Participates in the organisation of public relations events.
**Profil**
**TRAINING**
- Training in secretarial or administrative management or equivalent
- First experience in a similar position or in an administrative role is desired
**KNOW-HOW**
- Very good command of office automation and computer tools (Pack Office /Outlook / Office 365)
- Knowledge of management and administration
- Written and spoken French and knowledge of English
- Knowledge and use of social networks
**SKILLS & COMPETENCIES**
- Initiative and autonomy are necessary to work in a small structure;
- Rigour and good organisation;
- Sense of contact to communicate with external interlocutors
- Discretion and respect for the confidentiality of information handled;
**Offre**
- Fixed option
- Attractive salary and fringe benefits
- Full time
**Entreprise**
One of our international clients is an operator of postal services, banking, insurance, mobile phone operators, etc. They are looking for a multi-skilled assistant.
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