Part-time Office/business Support Manager

Il y a 6 mois


Zaventem, Belgique Care4You Temps plein

**Company**:
Our client is a young and innovative consultancy firm specialised in risk management and actuarial services. They are part of a global network with offices in different countries. They are known and respected for their multidisciplinary tailor-made approach and for the added value of the different services they offer. Their Belgian team (10-15 people) is small but fast-growing and has offices in the Zaventem-Diegem region. They are currently recruiting a talented Office/Business Support Manager.

**Purpose of the role**:
This is a creation of a role. the Office/Business Support Manager will be in charge of the smooth running of the Belgian office and will support the local team in their daily activities. The Business Support Assistant will also ensure that a (virtual) network of Experts can deliver client work at the highest professional standards. The position will be based in Zaventem/Diegem but offers a lot of flexibility in terms of working hours and work organisation. The new hire can work on a part-time basis and, only during 1 day/week presence in the office is required (the rest of the week you can work from home).

**Job description**:
Administrative support
- offering first class administrative support to the Partners and the team
- diary management, organising meeting and business trips (including the management of visa & passport requirements)
- setting-up calls/videoconferences/online meetings
- updating contacts’ lists
- preparing business-related documents, reports and presentations

Office & facility management
- ensuring the smooth running of the office (ordering office material, arranging repairs, liaising with suppliers,)
- negotiating and following up on contracts with suppliers
- liaising with landlord/building manager
- assisting with car fleet management in collaboration with colleagues from HQ

HR administration and accounting-related duties
- preparing, sending and registering client invoices
- following-up on client payments, sending reminders if necessary
- checking & registering suppliers’ invoices
- monthly/quarterly processing of expense notes
- scanning and preparing the necessary documents for the external Accountant
- registering holidays/absences, liaising with social secretariat for payroll purposes
- helping out with the onboarding of new employees (from an administrative point of view)
- assisting the team with HR-related questions

Marketing & sales support
- updating the website, posting content on the company’s website and social media
- managing job advertisements on company website + external websites
- preparing and sending mailings
- preparing PowerPoint presentations
- updating databases

Please note that this list of responsibilities is non exhaustive and that you may be asked to take on additional tasks depending on the workload, the needs of the team and the growth of the organisation.

**Profile**:

- You are fluent in English. You have a good level in Dutch and French.
- You ideally have a minimum of 2 years of professional experience as a Management/Executive Assistant or in an all-round Office Management/Business Support role. Previous experience with HR administration is an important asset.
- Experience in the (international) service sector is essential. Experience working in a smaller structure and/or within a virtual office structure can be a strong asset.
- You are autonomous and extremely organised (planning own work, juggling multiple priorities, creating/improving work procedures, etc.)
- You are proactive and you have strong problem solving skills - you are able to think outside the box
- You are genuinely service minded and versatile, you are a quick learner
- You are a committed and resourceful self-starter and you can work with limited supervision
- You can communicate at all levels including Board level
- You are comfortable working in a virtual office structure (only 1 day/week in the office)

**Offer**:

- A part-time employment contract (50-80%, exact working schedule to be agreed upon)
- Permanent contract
- Starting date: ASAP
- A competitive salary
- Flexible work practices: only 1 day/week in the office, rest of the time you can work from home
- The opportunity to work in a fast-growing, international, human-sized company with a very nice team
- The role offers a lot of variation & autonomy and plenty of learning opportunities



  • Zaventem, Belgique Brussels College Temps plein

    **Part-Time Lecturers in Business Management** Brussels College is seeking experienced professionals to join our faculty as part-time lecturers for our Bachelor of Business Management program. This program is being developed in collaboration with a potential De Montfort University branch in Belgium, offering an exciting opportunity to shape international...

  • Admin Support

    Il y a 6 mois


    Zaventem, Belgique HAYS Temps plein

    Zaventem | Admin support | English | International environment | Part time | **Your new role** We're looking for part time **administrative** talent to join an international company in their legal department. Join the team to oversee **contract** life cycles, ensuring accurate **entry**, organization, and maintenance of the **system**. Facilitate...


  • Zaventem, Belgique Care4You Temps plein

    Onze klant is een jong en innovatief consulting bedrijf gespecialiseerd in risk management en actuariële diensten. Zij maken deel uit van een internationaal netwerk met kantoren in verschillende landen. Ze staan vooral bekend omwille van hun multidisciplinaire en op maat gemaakte oplossingen en de toegevoegde waarde van de verschillende diensten die zij...


  • Zaventem, Belgique Medical Devices Temps plein

    **Headit is looking for a Technical Support Officer for the DACH & UK market.** **Where will you work?** The EMEA HQ of this leading, innovative Medical Devices company is located in Zaventem. **What are your responsibilities as a Technical Support officer?** As Technical Support Specialist, you are the trusted partner for customers based in the UK and...


  • Zaventem, Belgique Kia Belux Temps plein

    **Overview** Legal Compliance Officer oversees the legal and compliance aspects of Kia Belgium to safeguard the reputation and integrity of the company and the compliance with the relevant legal regulations and guidelines. You will collaborate with the legal teams of Kia EU and/or Kia HQ to perform the mission. This is a part time position (20...


  • Zaventem, Belgique Eurofit Group Temps plein

    Eurofit offers you the opportunity to join our Group and become a part of our family. You can broaden your experience & further develop your skills, which enables you to grow in functional and personal expertise. Do you want to work local, or are you eager to travel to our European plants?_ - At Eurofit, it's up to you!_ Your Mission As General Manager...

  • Project Support

    Il y a 6 mois


    Zaventem, Belgique IQVIA Temps plein

    As a **Project Support & Events Coordinator** you hold a central position in the **Business Analytics and Strategy** (BAS) department of IQVIA Belgium. You will be sharing your time between the **MTOUCH **team (a division of BAS) and the BAS team. Within MTOUCH, you are responsible for the coordination and execution of different types of events in the...

  • Business Support Officer

    Il y a 6 mois


    Zaventem, Belgique Carrefour Temps plein

    **Votre mission** Vous avez de l’expérience en administration? Vous êtes orienté-e client et solutions ? En tant que **Business Support Officer**, vous êtes chargé de maintenir les relations commerciales et le portefeuille de clients dans le secteur professionnel (grossistes, municipalités, hôpitaux, écoles ). Vous êtes le premier point de...


  • Zaventem, Belgique Bridgestone Temps plein

    **LSCM Primary Freight Business Controlling Intern**: **POSITION SNAPSHOT**: - JobReq ID: 52286- Type of work: Hybrid- Type of contract: Internship- Full/Part Time: Full time- Location: Zaventem, BE: **Job Purpose**: The LSCM EMEA Primary Freight Business Controlling Trainee is a part of cross regional business controlling team acting as a Business Partner...

  • Solution Sales Support

    Il y a 6 mois


    Zaventem, Belgique Computacenter Temps plein

    **Location**: Belgium - Zaventem | **Job-ID**: 207396 | **Contract type**: Standard | **Business Unit**: Sales & Pre-Sales & Alliances **Life on the team** Currently looking for a Solution Sales Support colleague to support the Solutions department. This is a dynamic environment in which colleagues are supportive and managers inspiring. Part of the...

  • Contract Manager

    il y a 5 jours


    Zaventem, Belgique Philips Temps plein

    **Job Title**: Contract Manager **Contract Manager**: Manage a portfolio of assigned IGTD commercial contracts with direct customers within Western Europe markets. **Your role**: - Manage the contract lifecycle of Philips IGT-D across Western Europe: maintaining, extending, closing-out, making sure they are delivered on time - Monitoring contract...


  • Zaventem, Belgique Robert Half Belgium Temps plein

    Robert Half is currently looking for a full-time or 4/5th** administrative contract management officer** (M/F/X) for a company located in **Zaventem**. Robert Half is currently looking for a full-time or 4/5th** administrative contract management officer** (M/F/X) for a company located in **Zaventem**. It is a temporary assignment with the possibility of a...

  • Office Manager

    Il y a 4 mois


    Zaventem, Belgique Zurich Insurance Group Temps plein

    Office Manager At Zurich Insurance Benelux we are looking for an Office Manager to become a part of our facility team. In this role every day is different, as you are the go-to person for everything related to the office environment and more. From welcoming visitors to managing deliveries to arranging travel and accommodation for your colleagues, you keep...


  • Zaventem, Belgique Bridgestone Temps plein

    **LSCM HQ Business Controlling Intern**: **POSITION SNAPSHOT**: - JobReq ID: 52287- Type of work: Hybrid- Type of contract: Internship- Full/Part Time: Full time- Location: Zaventem, BE: **Job Purpose**: The LSCM EMEA Business Controlling Trainee is a part of cross regional business controlling team acting as a Business Partner to the Logistics, Supply...


  • Zaventem, Belgique MetiSelect Temps plein

    **Function**: As a **Management Assistant** you will play a key role in the daily organization and business support to our manager group. As an Assistant you are the first point of contact for our clients, our colleagues and our suppliers. It is therefore key that you like to communicate in different languages in a respectful manner and that you know to...


  • Zaventem, Belgique MetiSelect Temps plein

    **Function**: As a **Management Assistant** you will play a key role in the daily organization and business support to our manager group. As an Assistant you are the first point of contact for our clients, our colleagues and our suppliers. It is therefore key that you like to communicate in different languages in a respectful manner and that you know to...

  • Shop Visit Support Officer

    il y a 3 semaines


    Zaventem, Belgique Safran Temps plein

    **Description du poste**: Safran Aircraft Engine Services Brussels is a subsidiary of Safran Aircraft Engines, based at Brussels Airport (Zaventem, Belgium), specialized in the inspection, maintenance and repair (MRO) of the advanced LEAP jet engines that power the latest generation of the Airbus A320NEO & Boeing B737MAX narrow body families. The company is...

  • Business Manager

    il y a 3 semaines


    Zaventem, Belgique SII Belgium Temps plein

    SII Belgium is seeking a highly motivated and experienced Business Manager to join our team. As a Business Manager you will play a key part in developing our presence in the region of Mechelen and Antwerp. You will create your customer portfolio through prospection and detecting new opportunities with existing accounts and new accounts, with the support from...

  • Tmo PMO

    il y a 3 semaines


    Zaventem, Belgique McDonald's Corporation Temps plein

    **Company Description** Seeking a TMO PMO & Change Management Lead for Belgium to deliver on this newly created role as part of the recently formed Transformation Management Office (TMO). In this role you will work with the Belgian market to ready them for our Transformation vision across the Consumer, Restaurant and Company platform. You will provide...


  • Zaventem, Belgique Eurofiber Temps plein

    Company Description Get acquainted with Eurofiber: the lifeline for the digital society. We consider it as our responsibility to help shape the digital society of the future and steer it in the right direction. Thanks to our connectivity and cloud solutions we ensure, among other things, that critical organizations, such as hospitals, schools and government...