Office Support Administrator
il y a 4 semaines
Office Support Administrator (Brussels)
**Do you want your voice heard and your actions to count?**
Discover your opportunity with Mitsubishi UFJ Financial Group (MUFG), one of the world's leading financial groups. Across the globe, we're 120,000 colleagues, striving to make a difference for every client, organization, and community we serve. We stand for our values, building long-term relationships, serving society, and fostering shared and sustainable growth for a better world.
With a vision to be the world's most trusted financial group, it's part of our culture to put people first, listen to new and diverse ideas and collaborate toward greater innovation, speed and agility. This means investing in talent, technologies, and tools that empower you to own your career.
Join MUFG, where being inspired is expected and making a meaningful impact is rewarded.
**Would you like to work for one of the World's largest banks in an exciting, dynamic and international environment?**
We are currently recruiting for an **Office Support Administrator** for our **Management Support Office** in **Brussels**.
MUFG Bank Europe N.V. (MBE) is a fully-owned subsidiary of Mitsubishi UFJ Financial Group (MUFG), one of the largest ranked Financial Groups in the world in terms of assets. A world-class set of businesses and more than 180,000 employees in 50 markets. MUFG offers stability in an ever-changing market, providing services to high-profile clients worldwide.
For more than 50 years MBE offers corporate and investment banking services to both Japanese and non-Japanese corporate customers in The Netherlands and, through its branches. The goal is to be among the top performing foreign-owned banks operating in The Netherlands, providing value-added banking services and excellent operations, fulfilling both Japanese and Global Multinational Corporate customers' needs.
At MBE we are committed to contributing to a more sustainable future. Thus, we will encourage you to embed environmental, social & governance (ESG) factors in your everyday work and in our culture.
The MBE subsidiary based in The Netherlands is a network of branches (Germany Branch (Dusseldorf, Hamburg, Frankfurt, Munich), Spain Branch (Madrid, Barcelona), Belgium Branch (Brussels), Austria Branch (Vienna)), managed from Amsterdam.
**Your impact at MUFG**
You will report to the Head of Belgium by providing a range of HR services to the employees in the Brussels Branch, using initiative to resolve queries and processes in an accurate and timely manner, including time management and administrative support.
In addition, you will support the Head of Belgium in the administration of the budget control on general expenses as well as the administration in relation to the range of facility services for the Brussels Branch. You will provide daily support to the branch in terms of general administration and office management, under the supervision of the Head of Belgium.
**The role includes the following**:
- Manage and process invoice payments and bookings for personnel and non-personnel expenses, rent payments, withholding tax through local cash management system.
- Support with reconciling banks statements, suspense account reporting and other internal controls
- Manage control of suspense accounts of the branch and report to local management and to Amsterdam Finance
- Manage the investment bookings and office investment inventory
- Maintain the general ledger accounts
- Prepare and control all documents in relation to Belgium administrative authorities (professional, social, tax...)
- Ensure accurate and timely submission of financial information/ reports (statistics, regulatory) to local management, MBE and to external regulators/institutions (NBB, Febelfin, FSMA)
- Support the Country Head in the preparation and control of the annual budget and audit
Management of office utilities and facilities
- Ensure accurate vendor management
- Liaise with external suppliers concerning purchase of office equipment and supplies
- Examine and renew maintenance agreements, rental and insurance contracts
- Ensure that premises are adequately maintained including the administration of the Brussels Branch security system (alarm, vault access)
- Ensure a professional car park management (insurance, taxes, damage reports, etc)
- Process the outgoing and incoming mail
- Take responsibility for the maintenance of the Brussels Branch archives
- Ensure compliance with the MUFG's common & internal rules, standards, and reporting requirements, together with all relevant regulatory and statutory requirements
**In order to be successful in the role, you will need the following**:
Skills and experience:
- Bachelor degree required or equivalent work experience in office management/finance.
- Junior profile with an interest/ experience in administration/finance areas is desired.
- Excellent communication and written skills in English and (French and/or Dutch)
- At least 1 year of e
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