Front Desk Assistant
il y a 1 semaine
**Reception**
- Provide support to visitors such as connection to Wi-Fi, printing of documents, taxi reservation and related matters when they arise.
- Contact point for building management team in case of issues in the meetings center.
- Responsible for implementing the evacuation/emergency policy and being point of contact for participants.
- Various office tasks (e.g. sending documents, receiving, and sending mail and packages)
**Meeting coordination**
- Coordinate the communication, booking, logistics and catering of meetings at the meetings center.
- Oversee the booking, planning, the set-up, and the logístical arrangements for meetings (including managing the meeting booking tool, catering and tidying up).
- Have a sound knowledge of the audiovisual equipment in the meeting rooms and being able to provide basic user support and/or liaise with suppliers for technical support.
- Liaise and brief providers in relation to services and setting-up of the meeting rooms when necessary.
- Liaise with relevant staff member(s) organising event on logistics and to ensure that the event policy is reminded/respected.
**General support**
- Support staff meetings, lunches and teambuilding drinks and events when necessary (Liaison with HR)
- Oversee the cleaning and instruct / liaise with the cleaning team of the meeting rooms if necessary.
- Support administratively any operations teams who would need help for ad-oc requests.
**Requirements**:
- A degree in office administration/secretarial studies or equivalent, and/or, minimum two years’ experience in a similar role.
- Service
- and people-oriented and a hands-on mentality to deliver results and solves problems.
- Representative personality in terms of attitude, look and friendliness.
- Experience with booking meeting tool.
- Excellent command of French (oral and written) with an excellent command of English.
- Able to work independently and within a team in a multicultural environment.
**Skills**
- Strong interpersonal and communication skills (oral and written)
- Stress and effective time management skills; priority setting and multi-tasking skills.
- Coordination, planning, organisation, monitoring, and follow-up skills.
- Advanced computer skills.
- Eye for detail & accuracy.
- Discretion and confidentiality.
**What we offer**:
- International and dynamic team,
- Great opportunity to learn about the non-profit management, partner and membership management and the hydrogen sector.
**Start**: as soon as possible
**How to apply** :
- Applications to be considered valid must include: a one-page covering letter, proof that you can live and work in Europe, and a CV. Please do not send anything else.
**Job Types**: Full-time, Permanent contract
**Salary**: €2,000.00 - €2,500.00 per month
**Benefits**:
- Bicycle plan
- Company computer
- Food allowance
- Hospitalization insurance
- Mileage reimbursement
- Retirement plan
Schedule:
- Day shift
- Monday to Friday
Supplemental pay types:
- 13th month salary
- Bonus pay
- Vacation money
**Language**:
- French (required)
- English (required)
Ability to Commute:
- 1000 Brussels (required)
Ability to Relocate:
- 1000 Brussels: Relocate before starting work (required)
Work Location: In person
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