Allround Administrative Officer

Il y a 6 mois

Leuven, Belgique Guardsquare Temps plein

Guardsquare is looking for an **Administrative Officer** to join our Leuven office.

In this role you would primarily be responsible for managing our fleet and travel department, and backing up our reception. Furthermore, you'll help handle office management tasks as well as a variety of other administrative tasks.

**Responsibilities**
- Manage **company fleet needs**: be the first point of contact for vendors & leasing companies, take care of vendor & leasing administration, manage orders & delivery of cars, order charging cards and charging stations, control damage claims, employee support, etc.;
- Making **travel arrangements**: collaborate with the company's travel agencies, manage all individual or group business trips, make hotel and flight reservations, etc.;
- Collaborate closely with the finance department, making sure all fleet and travel related expenses are handled and invoices booked;
- **Reception**: welcome visitors and direct them to the right person/department, arrange parking for visitors, handle postal mail, etc.;
- **Office management**: keep office equipment in check, order office supplies, prepare training/meeting rooms, etc.;
- Support the **company's back office in all sorts of administrative tasks**: e.g. documentation and organizing files, database management, scheduling appointments, planning events, preparing presentations, etc..

**Profile**
- You have a **Bachelor Degree or have gained equivalent experience**.
- You have **at least 1 relevant previous experience in a similar role** as an administrative officer/assistant.
- A first experience with fleet and travel management is a plus.
- You have a good general understanding of **business systems such as Google Cloud, MS Office, ERP's/CRM's**,.
- You have excellent communication skills and **outstanding spoken and written skills in Dutch and English**.
- You are very** organizational **and know how to manage priorities and respect deadlines.
- You are** flexible **and open to carrying out more **polyvalent** tasks, depending on business needs.
- Given the nature of your responsibilities, you are** in the office** every day of your work week.

**What Guardsquare offers you**
- A full or part time job with a competitive salary package
- You are provided with the tools & flexibility to develop yourself successfully
- An international environment where you will interact with motivated & open colleagues with different backgrounds
- A workplace where you can share and implement your ideas

**You will be part of a dynamic team that strives for excellence and focuses on continuous education and enhancement in skills. We encourage & empower our trusted colleagues to share their opinions, actively collaborate, and continue to learn and grow.**

**So, what are you waiting for? Join us**

**About Guardsquare**

Guardsquare is based in Leuven (Belgium) with offices in Gent (Belgium), Boston (USA) and Munich (Germany).

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