Office Manager
Il y a 2 mois
**About the job**
- Would you like to get involved in a real start-up/scale-up adventure ?
- Do you want to start an ambitious and challenging career ?
- Have you just not met the right team to work with yet ?
In order to strengthen the actual Office Management Team and to insure a sound and stable growth for our office in Brussels, we are looking for a new Office Manager.
TALEO is a global independent management consulting group.
With offices in Luxembourg, Brussels, Paris, Geneva, Zurich, Barcelona, Singapore and Lisboa, TALEO provides customers with tailored and innovative solutions. From a strategic approach to the operational implementation of projects and systems, we constantly seek to create value. What makes us special is the combination of a unique blend of industry expertise, best-in-class transformation skills and a unique working culture.
**WHAT IS YOUR MISSION ?**
We are looking for an enthusiastic, trusted, proactive and independant Office Manager to ensure the smooth running of the office on a day-to-day basis with a strong willing to manage the administrative part. Among other you tasks will be:
- Establish/review employee’s contracts;
- Assist HR for the “onboarding process” for consultants and back office (welcome pack) and the different administrative aspects (company car, insurances, meal vouchers, IT supplies, expenses etc.);
- Liaise with staff, suppliers and clients by being the reference person internally as well as with the subcontractors (fiducial, social secretariat, freelances etc.);
- Manage the payroll and package for employees (company car, health insurance etc.);
- Process the payment of payroll and expenses;
- Process mail and invoices; follow invoices payments, send and track reminders;
- Being a support in organizing company’s events (drinks, conferences, training, etc.);
- Plan and coordinate administrative procedures and systems, and devise ways to streamline processes;
- Impulse a corporate spirit by being available to employees and address requests of different types ; Be kind, helpful and with a willing to help each other.
- Assist the HR organization by keeping personnel records up to date;
- Handle various ad-hoc tasks related to the company’s life like community management, reservations or replenishment orders (office equipment and furniture, fruit basket, etc.).
- Assist Managing Partner when needed.
More than a diploma or an extensive experience, it’s your state of mind which will allow you to reach your potential and meet the target with Taleo
**WHAT WE EXPECT FROM YOU?**
- Speak both English and French fluently, Dutch is a plus
- Have a positive and trusted attitude;
- Be ready for any new challenge with a pro-active attitude
- Show fast learning capabilities.
- Be proficient in both written & oral communication ;
- Be curious, dynamic, flexible, organized & rigorous;
- Have very good organization skills: able to manage different projects at the same time;
- Be an example to underline the collective rules and processes;
- Play the role of Happiness Officer: manage the well-being at work and establish a positive environment.
- More importantly being mature and an iron hand in a velvet glove.
**WHY SHOULD YOU JOIN US ?**
- You will be part of a talented and dynamic team ;
- You will learn a lot by working with different Office Manager of Taleo developing a complete and international state of mind ;
- You will be able to benefit from career advancement and have the possibility to develop international and long-lasting work relationships.
**REQUIRED SKILLS **:
Multi-tasking
Organized
Result-Oriented
Pro active
Team Player
Communication
Customer Service
French and English Mandatory
Pack Office
Project Management
Type d'emploi : Temps plein, CDI
Rémunération : à partir de 2 500,00€ par mois
Avantages:
- Aide au développement professionnel
- Assurance groupe
- Assurance hospitalisation
- Carte essence
- Chèques repas
- Éco-chèques
- Formation continue
- Formation linguistique offerte
- GSM de fonction
- Jours de congés supplémentaires
- Ordinateur de fonction
- Programme de bien-être
- Travail à domicile
- Voiture de société
Horaires:
- Lun-Ven
- Travail de jour
Rémunération supplémentaire:
- 13ème mois
- Pécule de vacances
- Primes
Expérience:
- Office management: 3 ans (Requis)
Langue:
- Anglais (Requis)
- Français (Requis)
Permis/certification:
- Permis de conduire (Requis)
Lieu du poste : Télétravail hybride
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